13 ways to make life better in 2013

Irma Thomas, Soul Queen of New Orleans, performed rousing spirituals at Noel Night in Detroit. 

Photo by Liz Cezat.

These “daily living tips” can apply to both your personal and professional life. I’m a bit rusty practicing some of these, but know they have the power to keep me grounded and also soar. I debated about whether to put this on my professional or personal blog, but decided on the former to give you a sense of who I am aside from being a writer and marketing consultant.

May this be a great year for you and those you are closest to. Here are my top 13 tips:

1.     Love. It’s the most important thing in life.

2.     Fix things that are broken. (Your relationship. Your car. Your computer. Your house. Your clothing. Your skis. You get the picture.) The more things are left broken, the harder they are to repair or replace – cost-wise and psychologically.

3.     Find your strengths and skills and apply them daily. It will give you a sense of accomplishment.

4.     Eat vegetables. It helps ward off disease.

5.     Find a sport or exercise that you like and do it regularly. I’ve been swimming three miles a week for nearly 30 years. A woman that I met at the fitness center has been running 20 miles a week for 25 years. Your exercise regimen doesn’t have to impress anyone, it just needs to make you feel good & stay fit.

6.     Pay attention to your money. I’m reading Suze Orman books so I don’t fear money management.

7.     When things get rough for you, help someone else. Let people know you are having a setback, so they can give you some support.

8.     Smile at a stranger. It will make you feel better, especially if they smile back.

9.     Motivate one another. A compliment. An attaboy. It empowers us to do our best. I’m writing this blog post because I was inspired by Scott Frangos, who gave me an endorsement for social media on LinkedIn.

10. Organize your office, your home, your closets, your car. You can find things faster and get rid of things that bog down your life.

11.  Plan something.  A party. A vacation. Lunch with a business associate. A seminar. It gives you something to look forward to.

12. Don’t over think anything. Perform an action that puts into practice what you are thinking.

13. Find a spiritual outlet. For me, it’s God. But it’s also nature. I pray the rosary for those who are sick or in need of prayers.

Let me know what you think of these and feel free to add some of your own.

Organizing a project

Some people are naturally organized; others, not so much. If you are not naturally inclined to being organized, there are ways to learn this nifty trait that will make you function more efficiently in an office.

Start a filing system – Good office supplies will get you started. Essential items are large accordion files and clear (colored) plastic files with tabs. When you start a new project, take an accordion file, label it, and tuck in some clear files that are different colors. Label them as well. For example, if you’re working on a new website, label the accordion file: New website; the inner colored files could be named: copy; graphics/photos; architecture; memos/budget. Then, when you are digging through the file, you’re not sorting through dozens of papers. You can pull out the plastic file that pertains to your needs and sort only through the papers contained in that file. Always put recent papers in front. It saves you from combing through the file. Plastic inner files, not paper, are key because they slide in and out easily.

Color-coding – I use different color files for different clients. For example, my health care clients are green, legal clients are blue, university clients are orange, etc. Makes it easier to grab the right file.

Stackable magazine files – These rigid plastic containers are about 3 inches wide and 12 inches tall with a V-shape opening so you can easily reach the contents inside. Use labels to name the files and put the label on the front with the opening toward you. Set these within arm’s reach for current projects you are working on. For reference, put them on a bookshelf.  When filing them on a bookcase, turn the opening toward the backboard of the bookcase and label the spine. This allows for a neater appearance. These rigid files are roomy to hold bigger objects, which would weigh down an accordion file. Magazine files can hold DVDs, large reports, background material, and magazines or newsletters that pertain to the project.

Little bins – Small plastic bins are your friends. The 10 x 3-inch baskets are ideal for holding post-it notes, tape, staple remover, letter opener, etc … all the things that you use several times a day.

Paper notebooks – Even though we are in the electronic age and most of my notes go on the computer, I still use notebooks for various clients and for my own business notes. They are a handy way to review client history, record metrics and develop “to do” lists.

Binders – If you do a series of reports, place a year’s worth in a binder. This makes for a handy reference. This works great for chronological material that you keep adding to or research material that you often reference.

Keep your desk clean – I don't recommend in-baskets because they tend to be clutter catchers, but if it works for you, great. I tend to stack similar papers together, e.g. reading material, bills, reports and mail. If you also are the type to stack things, go through those stacks regularly and do one of the following: file the papers, read and toss, or act on them. Done weekly, you’ll be able to keep your clean desk - at least for Monday morning. I once worked at a large hotel and the CEO's desk was perfectly clean except for a pen set. He must have been a master delegator because it looked like he had nothing going on.

What are some of your time-saving tips for getting the job done more efficiently?